– How to Recall an Email in Gmail –
I remember emailing a recruiter a wrong application for a job with a closer deadline. Emails are like words you can’t take back, I thought. This information would have saved me such rejection after the wrong application. But it shouldn’t happen to you. Read this article for information on how to recall an email in Gmail.
We’ve all experienced those regrets after emails. If you’re in that situation and using Gmail, you have a tiny window to correct your error. But before we proceed, let me bring you up to speed on several information.
The Gmail-Email Cancellation Duration
Gmail offers you a 5-second window on how to recall an email in Gmail after you press the send button by default. If this isn’t long enough, you’ll need to increase the amount of time Gmail keeps emails messages pending before sending them. (Emails can’t be recovered after that.)
You can’t adjust the length of this cancellation time in the Gmail app, unfortunately. You may do this using your Windows 10 PC or Mac’s Settings menu in Gmail on the web.
To do so,
a. Open Gmail in your preferred web browser.
b. Select the “Settings Gear” symbol in the top-right corner above your email list.
c. Select “Settings” from the drop-down menu.
You’ll find an option for “Undo Send” on the “General” page of your Gmail settings, with a default cancellation time of 5 seconds. The drop-down option allows you to choose between durations of 10, 20, and 30 seconds.
c. Press the “Save Changes” option at the bottom of the menu once you’ve adjusted the cancellation period.
The cancellation period you choose will apply to your entire Google account, including emails sent through Gmail on the web and emails sent through the Gmail app on iPhone, iPad, or Android devices.
How to Recall an Email in Gmail on the Web
If you wish to cancel an email sent using Gmail, you must do it within the cancellation period for your account. This time period starts when you hit the “Send” button.
To undo an email, click the “Undo” button on the “Message Sent” pop-up, which displays in the bottom-left corner of the Gmail browser window.
You cannot remember the email if you miss it or click the “X” button to shut the pop-up.
The “Undo” option will vanish when the cancellation period has expired, and they will deliver the email to the recipient’s mail server, where it will be permanently deleted.
How to Recall an Email in Gmail on Mobile Devices
When using the Gmail app on your iPhone, iPad, or Android device, the method for recalling an email is identical.
A black pop-up window will display at the bottom of your screen whenever you email using Google’s email client, showing that they have emailed.
a. On the right-hand side of this pop-up, there will be an “Undo” button. Within the cancellation time, hit this button to stop the email from being sent.
b. By pressing “Undo,” such information on how to recall an email in Gmail to recall the email and return to the app’s “Compose” draft page.
c. After that, you may edit your email, store it as a draft, or delete it completely.
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Microsoft Outlook “Undo” Process
The classic Microsoft Outlook client makes this procedure more cumbersome, but it’s also a lot more adjustable and versatile. In a nutshell, that’s Outlook.
You may apply it to one email, all emails, or certain emails depending on filters, and you can specify any duration you like. Here’s how to send messages later in Outlook. You have a certain amount of time after that to cancel sending the message in Outlook.
In a Microsoft Exchange system, you might be able to recall a sent email using Outlook’s recall capability.
Outlook, often known as the Outlook online app, comes in two flavors: contemporary and classic.
Most Outlook.com customers should now have the new modern look and feel for their email account, which includes an all-blue bar by default.
If you’re still using the original version, which is still used by many corporate versions (your company’s email), you’ll see a mostly black bar by default.
The technique is similar in both cases, although the position of the settings differs significantly.
How to Undo Emails in Outlook
We adore Gmail’s “Undo Send” feature, but you can access the same functionality in Outlook.com and the Microsoft Outlook desktop program. Here’s how to get started.
When you enable this option in Outlook.com or Microsoft Outlook, it operates the same way it does in Gmail: Outlook will wait a few seconds before sending emails.
You have a few seconds after clicking the “Send” button to click the “Undo” button.
This prevents Outlook from sending the message.
Outlook will email as usual if you do not click the button. You can’t take back an email that has already been sent.
How to Enable “Undo Send” on Outlook
The “undo sending” feature works the same way regardless of the version you’re using. This implies that you must keep your browser open and your computer awake while Outlook is waiting to send your email; otherwise, the message will not be delivered.
To do this,
a. Click the Settings cog in the contemporary view, then “View all Outlook Settings.”
b. Select “Email” from the drop-down menu, then “Compose and respond.”
c. Scroll down to the “Undo Send” option on the right-hand side and slide the slider. You have up to 10 seconds to choose from.
d. After you’ve chosen your decision, click the “Save” button to finish.
e. Click the Settings cog, then “Mail” if you’re still using Outlook.com’s traditional display.
f. Select “Mail” from the drop-down menu, then “Undo sending.”
g. Turn on the “Let me cancel messages I’ve sent for” option on the right-hand side, then choose a time from the drop-down menu.
h. Click the “Save” button once you’ve made your decision.
You’ll note that in the traditional version, you may choose up to 30 seconds, however in the new version, you can only choose 10 seconds.
Some users will still see the “Try the new Outlook” button in the upper right corner, which will switch Outlook to the contemporary version if you click it.
The 30-second restriction is still functional in the newer version, but if you try to change it, it reverts to 10 seconds with no ability to change it back to 30 seconds.
There’s no way of knowing when Microsoft will “correct” this inconsistency, but all users will be transferred to the contemporary version at some point, and you should expect a 10-second maximum “undo sending” period when that happens.
Email Attachments in Gmail
You can send many emails as attachments instead of forwarding them separately. You don’t even have to store the emails to your computer using Gmail because there’s a built-in option for that.
The Gmail mobile app and Gmail on mobile browsers do not support this feature.
Forward an Email as an Attachment
To forward an email as an attachment on Gmail, follow these steps:
a. To begin, log in to your Gmail account using your web browser on your Windows 10 PC or Mac.
b. Next, find and choose the email you want to send as an attachment by selecting the box to the left of the sender and subject line.
You can choose one or more emails.
c. After you’ve selected all the emails you want to send as attachments, click the “More” icon (three vertical dots).
d. Select “Forward As Attachment” from the drop-down option that displays.
e. The previously chosen emails will now be connected as EML files in the “New Message” pane.
f. Put together the email by adding the recipient, giving it a subject, and typing your message in the body.
g. When you’re ready, press the “Send” button.
The recipient will now get the email with the attachments.
Reply to an Email With Emails as Attachments
Instead of writing a totally new email, you may reply to emails by attaching additional emails.
To reply to an email,
a. First open it in the left-hand pane and then pick “Reply” at the bottom of the email.
b. You’ll see a text box appear where you can input your email response.
Type your answer, then drag and drop the email you want to attach from the left-hand window into the body of your message.
An EML file will now be attached to the email. You may use this drag-and-drop approach to attach as many emails as you like to your reply.
c. Click “Email” when you’re ready to send your response.
Accidental Emails in Gmail
They sent getting Gmail to show a final confirmation box before your email is one approach to avoid mistakenly sending emails. Fortunately, Gmail’s Android app has this feature, which we’ll show.
We accomplish this by enabling a setting in Gmail on your Android phone.
When you compose a new email in the app and touch the send button, a window appears asking for your final approval before they send the email.
Unfortunately, the option to get a confirmation box is only accessible on Gmail for Android as of this writing. This functionality is currently unavailable in the Gmail app for iPhone and iPad.
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How to Avoid Sending Accidental Emails in Gmail
To do this, the following steps should guide you:
a. Open the Gmail app on your Android device.
b. Tap the hamburger menu in the top-left corner of the Gmail app (three horizontal lines).
c. Scroll all the way down the hamburger menu that appears. After that, hit “Settings.”
d. Tap “General Settings” on the “Settings” tab.
e. Scroll to the bottom of the “General Settings” page.
f. Then activate the “Confirm Before Sending” option in the “Action Confirmations” section at the bottom.
You’re now ready to go.
Gmail will now display a last prompt before sending your email when you touch the send button for your emails.
g. To actually send your email, you must hit “OK” under this pop-up.
h. In the Gmail app “Send this Message” box, tap “OK.”
This handy tool should assist you avoid sending those half-written emails and/or any other emails that aren’t ready to send.
How to Download Emails from Gmail
Gmail allows you to save your emails in an offline EML format if you wish to store an email for offline use or send it as an attachment to someone.
We’ll show you how to do it on your computer, because you cannot do it on your phone yet. The phone version is not yet available.
What You Must Know about Downloading Emails from Gmail
The EML format is used to preserve your downloaded Gmail email. We cannot open this format with Gmail, however it may be opened using a desktop email client like as Outlook or Windows Mail.
You may also use this EML file to attach to fresh emails you create in your favorite email program. In this section, we’ll show you how to accomplish it.
1. Save an Email From Gmail to Your Computer
To begin the email download procedure,
a. Open Gmail on your preferred web browser on your PC. Then, go to the site and log in to your account.
b. Click the email you want to download in Gmail. When the email opens, click the three dots in the top-right corner.
c. Click “Download Message” from the three-dot menu.
d. You will see the typical “save” window on your PC. Choose a folder to keep your email in here.
e. In the “File Name” column, you may optionally give your email file a name.
f. Then, to preserve your email, click “Save.”
That concludes the discussion. In your designated folder, you now have an offline duplicate of your Gmail email.
2. How to Open or Attach the Downloaded Email in a New Email
You may use Windows’ built-in Mail software, Outlook, or another email client to open your downloaded Gmail email.
Right-click the downloaded EML file and select Open With > Mail from the context menu.
The contents of your email will appear on your screen.
If you wish to attach the downloaded email to a new email,
a. Simply compose it in your favorite email software.
b. Then, under Attach Files, pick your EML file as the attachment.
c. As normal, send your email, and your receiver will receive a duplicate of your Gmail email. You’re ready to go.
The download emails tool in Gmail is highly handy, since it allows you to make offline copies of your critical emails.
Even if you don’t have an internet connection, you can access these downloaded emails.
How to Automatically Forward Specific Emails in Gmail
Why not automate forwarding mails to your second email account if you do it frequently?
You may use Gmail’s useful filter tool to automatically forward specific emails as they arrive in your inbox.
Unlike forwarding an individual on how to recall an email in Gmail, creating a filter rule to do so causes connecting the forwarding email address.
If you already have one, you may skip forward to the steps listed below. If not, before learning how to recall an email in Gmail, learn how to set up a forwarding email address in Gmail with this brief.
1. Open the Filter Setup
One of three approaches can open the filter setting in Gmail. Choose the one that is easiest or most convenient for you.
To access your settings,
a. Click the gear icon and then “See All Settings” in the sidebar.
b. Click “Create a New Filter” on the Filters and Blocked Addresses page.
c. You can also discover a forwarding address by selecting “Creating a Filter” if you just put one up under the Forwarding and POP/IMAP tab.
Another option is to use Gmail’s Search bar at the top.
On the right side of the search box, click the arrow. This combines searching for an email with filtering it.
2. Enter the Filter Criteria
You’ll see the most frequent fields where you may provide the search criteria for Gmail.
From, To, Subject, and Other Size, Has the Words, Doesn’t have the Words, there are additional choices for attachments in emails and whether you wish to include conversations.
To define the emails you wish to forward, fill in one or more fields. To get you started, here are a few samples.
You may have a work Gmail account, but you frequently receive personal emails. In the From area, you may type email addresses for friends and family members, or start typing and choose a recommendation.
The mails should then be forwarded to your personal account.
Perhaps you’re organizing an event and want all related emails forwarded to a different address.
If the terms you wish to add will probably appear in the email body, enter them in the Has the Words or Doesn’t Have areas. You may use the Subject line field.
Click “Create Filter” once you’ve chosen the criteria you wish to use.
3. Select the Filter Actions
Following that, you’ll choose the email’s actions depending on the parameters you just supplied.
Select the forwarding email address from the drop-down list by checking the “Forward It To” box.
You can also pick additional actions if desired.
For example, you could wish the email to be marked as read, archived, or destroyed.
Besides forwarding, check the boxes for all the activities you wish to perform. Click “Create Filter” after you’re finished.
Note: Once you’ve set up the filter, it will only transmit new emails to your Gmail account. You’ll have to do it yourself if you want emails you’ve already received forwarded.
4. Edit the Filter or Stop Forwarding
A filter you build in Gmail can be edited or deleted.
To access your settings, click the gear icon and then “See All Settings” in the sidebar.
To get a list of your current filters, go to the Filters and Blocked Addresses page.
Click “Edit” to the right of the filter to make a change. After you’ve made your changes, click “Update Filter.”
To remove a filter entirely, click the “Delete” button to the right of it. Then click “OK” to confirm.
Mail Filters and the Star System
Labels are useful, but they may be made much more so by including filters, so that messages that satisfy particular criteria are automatically assigned a label or labels.
This aids with organizing and may significantly minimize inbox clutter.
1. How to Create a New Filter with the Search Box
To make a new filter,
a. Enter search parameters in the “Search” box and then construct a filter from the results. To do so, go to the “Search” box and click the down arrow.
b. In the search options box, enter your search parameters. You can search for messages from a specific person or an entire domain (@example.com), as well as messages with specific words in the subject and other criteria.
c. Click the “Build filter with this search” link to create a filter based on this search.
Filter choices are displayed.
d. Select the check boxes that correspond to the actions you wish to do with messages that fit the search parameters.
For instance, we choose to label any communications received from the supplied email address with the “HTG School” label and to designate them as “important.” We also applied the filter to all of this person’s previous emails.
NOTE: You may choose “Skip the Inbox (Archive it)” to automatically transfer emails into labels as they come, if you want your labels to operate like folders.
Although this keeps your emails more structured, you may miss a crucial message because it won’t appear in your inbox instantly.
e. Click “Create filter” once you’ve chosen your filter criteria.
NOTE: It only affects new messages when you select to forward a message as an action in a filter. Existing communications that are subject to the filter will not be forwarded.
You have created your filter, according to the message. Notice how all of that person’s mails are branded with the “HTG School” designation in that screenshot.
The communications were also automatically classified as important (the tag icons to the left of the senders are filled in with yellow).
2. How to Create a New Filter with the Settings Screen
In the “Settings,” you may also build a filter.
As previously explained,
a. Go to the “Settings” page and click the “Filters” option at the top.
b. Select “Create a new filter” from the drop-down menu.
c. In the filter options dialogue, provide your search and filter criteria in the same way as in the previous approach, then click “Create filter.”
Instead of returning to your inbox, they take you back to the “Filters” tab, where your new filter is shown.
You may change it, delete it, or choose to export it (exporting filters will be discussed later in this lesson).
d. To return to your inbox, click the “Inbox” label.
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3. Creating a New Filter with a Specific Message
You may also use an existing message to construct a filter. To do so,
a. Select a message from your message list or a label to do so.
b. Select “Filter messages like these” from the drop-down menu after clicking the “More” action button.
c. On the “Filter” dialogue, notice how the “From” box is immediately filled in. Click “Create filter with this search” to add any other filter criteria.
d. Select filter choices on the next box to provide your filter criteria, as mentioned before.
NOTE: You may use this way to create filters that will eliminate undesirable emails as they arrive.
Using one Filter for Many Senders
You can handle messages from several email accounts with only one filter.
We can, for example, stipulate that mails from various persons be labeled with the “HTG School” label. To do so, click the down arrow on the “Search” box to bring up the search options window.
a. Fill in the “From” column with each email address, separated by the word “OR,” and then click “Create filter with this search.”
b. Select the “Apply the Label” check box and choose the desired label from the pop-up list to apply the same label to messages from any of these email accounts.
c. Click “Create filter” after doing any more steps for this filter.
NOTE: If you want to apply this filter to messages you’ve already received from these two email addresses, make sure you check the “Also apply filter to matching conversations” box.
How to Export and Import Filters
You’ve undoubtedly developed some pretty helpful filters that you can use in other Gmail accounts now that you’ve learned how to set up filters.
They can export filters from one account and imported into another and here’s how:
How to Export a Filter
To export a filter,
a. Go to the “Filters” section of the “Settings” page (by clicking the “Settings” gear button).
b. Then, in the list, choose the filter you wish to export and click “Export.”
NOTE: You can export many filters at the same time.
c. Navigate to where you want to store the filter in the “Save As” dialogue box.
d. It saved the filter as an XML file with a default name that you may change if desired; just make sure it set the extension to.xml and click “Save.”
You now have a file that you may back up, transfer to another computer, share with a friend, or import into a different Gmail account.
How to Import a Filter
To import a filter,
a. Access the “Filters” section of the “Settings” screen and click the “Import filters” option to import a filter into your Gmail account.
b. Click “Choose File” under “Import Filters.”
NOTE: If you decide not to import the filter, simply click the “Cancel import” option.
c. Navigate to the place where you stored your exported filter in the “Open” dialogue box. Click “Open” after selecting the file.
d. Next to the “Choose File” button is a list of filenames. To open the file and import the filters, click “Open File.”
While the filter file is being opened, a notice appears beneath the “Search” box. Depending on how many filters are in the file, this might take some time.
Under “Import Filters,” all the filters in the chosen file are presented.
e. Choose the filters you’d want to import.
f. Select the “Apply new filters to existing mail” checkbox and click “Create filters” to apply the imported filters to existing email messages (just like you would when establishing a new filter).
A dialogue window appears, displaying the filter building progress.
g. By choosing “Stop,” you may stop the construction of the filters.
The filters appear in your list on the “Filters” screen once it has made them.
How to Monitor Important Emails with the Star System
After learning how to recall an email in Gmail, the star system in Gmail is also important. It allows you to mark your most essential emails so that you can discover them quickly afterwards.
Default identifies with a yellow star starred message, but you may customize the color and stars.
In your inbox, stars appear to the left of the sender’s name.
a. Add a Star to a Message
To add a star to a message, do these:
a. Click the star symbol next to the sender’s name, as shown above, to add a star to a message in your inbox.
While a message is open, you may also give it a star.
To do so,
b. Click the star symbol to the right of the date in the upper-right corner of the message. It will be to the right of the initial message at the top of the conversation in chats.
c. Click the “More options” arrow in the lower-right corner of the “Compose” box to add a star to a message you’re writing.
d. Select “Add star” from the submenu after moving your cursor over the “Label” option.
They highlight the message you sent in your “Sent Mail” label.
b. Use Multiple Star Designs on Your Messages
To identify messages in Gmail, you may use a variety of colors and types of “stars.”
If you wish to label many messages with varied levels of priority, this function comes in handy.
Use a purple star for communications you want to read again and a red exclamation mark for messages you need to follow up on, for example.
To do this,
a. Select “Settings” from the drop-down menu after clicking the “Settings” button.
b. Scroll down to the “Stars” section on the “General” tab.
c. To add different stars, drag icons from the “Not in use” area to the “In use” section.
If you have many types of stars set up, clicking the star icon next to an email message cycles through them all. Only the first star kind is applied when you star a message while it is open.
How to Find Starred Messages
To find your starred messages, click the “Starred” label on the left side of the main Gmail window to see all of your starred messages.
You can also use the “Search” box to look for starred messages by entering “is:starred.”
How to Find Messages with a Particular Type of Star
You may search for a certain sort of star if you’ve used multiple different stars to mark your text messages.
To do so, type “has:” followed by the star’s name (for example, “has:red-bang”).
To learn the name of a certain star, go to the “Settings” screen’s “General” tab and hover your cursor over the chosen star type. In a pop-up, the star’s name appears.
The Advanced search help subject in Gmail’s help additionally has a list of star names.
How to Keep Starred Messages Out of the Primary Tab
It also included messages from other tabs that are marked with a star in the “Primary” tab if you organize your inbox using the adjustable tabs outlined previously in this session.
You may turn this off if you don’t want starred messages from other tabs to appear on the “Primary” tab.
a. To the right of the tabs, click the “+” button.
b. Deselect the “Include starred in Primary” checkbox in the “Select tabs to activate” dialogue box, then click “Save.”
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FAQs on How to Recall an Email in Gmail
Read through this section for expert opinion on how to recall an email in Gmail.
1. What Are the Steps to Recall an E-Mail in Google?
Ans: “If you’ve configured your account correctly, you have 30 seconds after clicking send to cancel the email’s transmission.
If you don’t cancel, depending on the conditions, you’ll need to send a follow-up email.”
2. Can We Delete Mails Under Updates and Not Lose Them in Gmail?
Ans: “In Gmail, deleted emails are moved to the Trash folder. Trash is a FIFO system. With a 30-day restriction, first in, first out.
So a deleted Gmail message can be recovered from the trash and preserved for a maximum of 30 days.
It’s gone after that. It may be gone sooner if you erase a lot.
Deletion genuinely means delete – with a wait – with Google.
Use archive if you want to save an email while simultaneously getting it out of your Inbox. That’s exactly what they made it for.”
3. Is There a Way to Recall Messages in Gmail?
Ans: “Gmail does not have the same “recall” feature as Outlook. Instead, it has a feature that allows you to “unsend” a message after a certain amount of time has passed.
You may enable it by clicking the cog symbol in Gmail’s upper right corner, selecting “Settings,” and then the “General tab.”
4. How Do You Make Gmail Like Drop Downs?
5. How Do I Undo a Sent Mail After One Day?
Ans: “They cannot return Mail that has already been sent.”
6. How Do You Unsend a Gmail Email?
Ans: “Unfortunately, you only have 30 seconds to delete emails. Aside from that, Gmail lacks a built-in “unsend” capability.
The 30-second “undo send” window, in reality, isn’t available by default. You must activate it in the options section:”
7. How Do You Recall an Email Sent Out Via Gmail One Hour Ago?
Ans: “You just cannot.
You should remember an email after carefully proofreading it and before pressing the “send” button.”
8. Can I Undo an Email that I Sent 1 Hour Ago?
Ans: “No, previous email systems didn’t transport mail until the recipient logged in, thus you could delete an email that had already been sent. You can’t ignore modern email.”
9. Can I Recall the Mail in Gmail if I Sent the Wrong Mail by Mistake?
Ans: “Yes, you can, and here’s how:
a. Login to your Gmail account.
b. Go to Settings
c. Click on General tab
d. Go to undo send option and enable undo send option with time (in second)
e. Save and login again
f. Try to send a message.”
10. Is There Any Way to Undo Sent E-Mail at Gmail?
Ans: “Any email that has been sent cannot be reversed.
There are various systems that promise it, but they work by either delaying the sending of the email for the time you have to undo it, or by using a signaling method in the email to request a system on the other end to voluntarily delete the email (i.e. MS Exchange), but this does not work in most cases.”
We hope this article has resolved your queries on how to recall an email in Gmail. Do well to share this information with your friends and loved ones.